Overview

The Evvnt event form is how your event gets listed on a publication's calendar. This article walks through each section of the form and explains what the fields do and how to fill them in. Some fields are required to submit your event; others are optional but help your event stand out to readers and in search results.

All calendars in the Evvnt network use the same submission form. The form has two modes: a Quick Form that covers the essentials, and an Advanced Form that gives you access to additional fields. You can switch between the two at any time during submission.

For a broader view of everything you can do as a promoter, see Promoting Events with Evvnt.

Event Title

The event title is the most important line of text in your submission — it's what appears in calendar listings, search results, and any syndicated placements. Keep it clear and descriptive. Avoid excessive capitalization or special characters, as these can affect how your event displays across different sites.

Date and Time

All events need a start date and start time. You can also set an end date and end time if your event spans a defined period.

• Single-day events — Set a start date, start time, and optionally an end time.
• Multi-day events — These span multiple consecutive days and are treated as a single entry. Set a start date and an end date. The system will show the start time on the first day and the end time on the last day.
• Recurring events — Events that repeat on a schedule (e.g., every Tuesday, first Saturday of the month). See Managing Your Events for more on how recurring events work after submission.

You can also add door times via the Advanced Form if your event has a separate entry time before the start.

Event Venue

Start typing the venue name or address and suggestions will appear based on Google Maps data. Selecting a result will automatically fill in the address fields. If your venue doesn't appear in the suggestions, you can enter the address manually.

For virtual events, there is a checkbox in the Event Location section to mark your event as a Virtual Event. A location is still required even for virtual events — this is used to connect your event with the right local audience and calendars.

Categories

Categories help readers filter and find events by type — such as Music, Food & Drink, Fundraiser, or Business. Select the categories that best describe your event. The categories you choose also determine which promotion tier your event falls into if you decide to upgrade to premium syndication. The tier name is displayed alongside each category during selection.

Choosing the right category isn't just about labeling — it connects your event to the audience most likely to be interested. For more on how categories relate to premium syndication tiers, see Upgrading to Premium Event Syndication.

Images

Images are a critical part of making your event stand out. The first image you upload will be used as the main image on calendar listings. If you submit more than one image, the system will identify the best-fit image for different display contexts.

Tip: If you're having trouble uploading an image, try taking a screenshot of it first. This typically reduces the file size and converts it to a compatible format.

The Advanced Form allows you to add additional images beyond what the Quick Form offers.

Links

You can add links to your event so readers can easily find more information — your website, social media pages, or ticketing page. Each link has a Link Type option that tells the system how to handle it.

If you add a YouTube or Vimeo URL and select the corresponding link type, the video will be embedded directly on your event's detail page.

Artists, Performers, or Speakers

If your event features performers, artists, or speakers, this section lets you list them by name. This is available on both the Quick Form and the Advanced Form. Keep names formatted naturally — avoid excessive capitalization or punctuation.

Hashtag

You can add a hashtag for your event. If your event already has a hashtag in use on social media, enter it here so it appears on the event listing and helps connect your online presence.

Tags and Keywords

Tags are short content descriptors that help search engines understand what your event is about. For example, a Happy Hour event might use tags like "happy hour," "drinks," "networking." Good tags improve your event's visibility in search results.

Keywords appear on your event's detail page and serve a similar purpose. You can add these from the event form to further describe your event for search engines and readers.

Contact Information

Adding contact information makes it easy for interested attendees to get in touch. This is public-facing — whatever you enter will be visible on the event listing. If you prefer not to share personal contact details, you can use a general event email address or organization contact instead.

Saving a Draft

If you're not ready to submit, you can save your event as a draft and return to it later. Drafts are accessible from your event dashboard. See Managing Your Events for details on finding and editing drafts.

Quick Form vs. Advanced Form

The Quick Form covers the essential fields for getting your event listed. The Advanced Form adds access to door times, multiple ticket entries, additional images, extra links, and artist or speaker names. You can switch to the Advanced Form at any time during submission by clicking Advanced Form on the page.