All calendars in our network use the same submission form. The steps listed here correspond with the "Quick Form". There are a few more options in the Advanced Form.
Your event will need to be connected to an Evvnt account. If you have an Evvnt account then it is recommended that you sign in first. If you don't have an existing account then you can simply start the submission from any calendar, and your account will be created in the final steps.
Jump to the step:
- Click on "+ Add Event"
- Enter title and category
- Find the event location
- Set the date and time for your event
- Add images to your event
- Describe your event
- Add tickets
- Add links and contacts
- Preview your event
- Upgrade! (optional)
You can start an event submission from any calendar. An account will be created for you when you submit your event. After your preview, you will be prompted to enter an email to be used for an Evvnt account to be connected to your event for editing or upgrading later
Switching to the Advanced Form (optional)
Some options are limited by the "Quick Form", including "Importing from Eventbrite" and adding more than one image or ticket type. You can switch between forms at any time during your submission and data will be preserved in the form. If the button says "Advanced Form" then you are on the Quick Form (shown below). You will need to click the button that says Advanced Form to get to that form.
Step 1: Click on "+ Add Event"
The Evvnt dashboard will show a button on the top right side that says "+ Add Event". Click it to start the form. This will load the "Quick Form" by default.
Step 2: Enter Title and Category
Enter the title for your event. We have suggestions for a good title here. Max title length is 100 characters but we suggest keeping it less than 75.
Next, select a main category for the event. The main category selection helps determine the price and the list of sites for any syndication when you upgrade the event. More information about available categories is available here. You can also pick multiple categories.
Step 3: Find the event location
Search for the location of your event. Once found, you can edit the name of the venue. Editing the text will not change the pin location. Select "Search Again" if you need to update the pin location.
If your event is a virtual event, check the box and add a city and state for your event location. This location helps our system place your event on the proper calendars.
Step 4: Set the date and time for your event
Set the date and the start and end times of your event. If your event takes place over several days then you can click the button that says "+ Multi-day Event?" and you will have an option to add an end date. Please note that if your event recurs multiple times then you can quickly create additional versions of your event using the "clone/copy" option when you have created the first instance.
NOTE: Each event can only have one date. There is no option to add multiple dates to your event. Once you submit the first event date, you can use the "Copy" or "Clone" option to make any number of recurrences.
Step 5: Add images to your event
Drag and drop any images that you would like added to this event. Images are so important to your event that we have extra advice about images here. You can upload up to 10 images. We recommend that you upload a variety of shapes as not all websites list events in the same way, and having multiple shapes and sizes let us pick what will look best for each site.
Step 6: Describe your event
Add a summary, a description and keywords to help give people a full picture of what is expected to take place. The summary is designed to be short with key details, and the description is for the full list of details that attendees will want to know.
Step 7: Add tickets (if applicable)
If you are selling tickets in advance of your event then you can enter the link to your ticketing sales page here, or, you can start selling tickets online with Evvnt Ticketing. If you are not selling tickets or have free tickets then you can follow the prompts to set ticketing information for your event. Note: you can add additional ticket prices in the "Advanced Form".
Step 8: Add links and contact information
If there are any links to more information about your event, then you can enter them in this step as an "Event Link". One link is required in most cases to submit an event as there should always be a way for the user to get more information about your event. You can add up to 3 URLs here.
Enter contact information to be shown publicly on the event page. This should be someone that can answer questions about the event. The contact email can be different than your account email for the event.
Step 9: Preview your event
Select the green "Next Step" button at the top of the page to preview your event submission. If the page does not advance then there may be required information that you did not enter. Scroll back up to check for any requested information and then click "Next Step" again.
You will be taken to a checkout page that will show you three options, Monthly, One-off, Free. The first two options will show you all of the sites on which we will syndicate your event. A "free" listing will appear on one calendar with an opportunity to upgrade and expand your reach to multiple calendars if desired. This page will show the site name and logo of where your event will be posted.